Senior Executive

Job Description: : Senior Executive - Communication &Programmes Reports To: Manager - Communication &Programmes Job Purpose The Senior Executive will play a pivotal role in advancing Bin Qutab Foundation’s healthcare, education, and livelihood projects. This position involves proactive engagement with partners, donors, and supporters, data management, close coordination with internal teams, and oversight of junior team members, ensuring program success and effective fund utilization. Key Responsibilities Initial Training and Foundation Overview Participate in a 3-day orientation covering Bin Qutab Foundation’s mission, projects, and operations. This includes lectures, video presentations, and discussions for a comprehensive understanding of the organization. Complete a written assessment on Day 4 to ensure full understanding and retention of foundational knowledge. Job-Specific Training and Progression Path Engage in a 3-day intensive training program focused on job functions, ranging from communications strategy to operational protocols. Receive guidance on the promotion pathway, detailing how to progress from Senior Executive to Manager (Communication and Programmes) Team Management and Training Interview and recommend candidates for Management Executive positions in Communication &Programmes, who will report to the Senior Executive. Oversee a team of three (3) Management Executives, providing them with training mirroring the foundational program received by the Senior Executive. Ensure Management Executives effectively perform similar responsibilities, supporting the broader goals of the foundation. Data Management and Prioritization Acquire data on potential partners, donors, and supporters from Pakistan and international sources. Organize and analyze data to prioritize daily, weekly, and monthly outreach targets. Continuously update data records and explore new data sources to support outreach efforts. Mapping and Outreach Study Bin Qutab Foundation’s programs to map potential synergies with target partners, donors, and supporters. Develop and execute a structured communication plan, introducing Bin Qutab Foundation to potential collaborators and seeking opportunities for partnership. Engage high-net-worth individuals and organizations to identify mutual goals for health, education, and livelihood projects. Follow-Up and Liaison Conduct regular follow-up communications through phone calls, emails, and meetings to strengthen relationships and secure commitments. Prepare and submit tailored proposals and plans to partners and track responses, ensuring all communications are timely and professional. Coordination with Internal Departments Maintain active liaison with the Finance Department and Stores to confirm receipt of financial or in-kind support. Work closely with the Operations Staff across health, education, and livelihood sectors to confirm proper utilization of funds and resources. Update partners on fund usage and program impact, fostering transparency and trust. System and Reporting Compliance Ensure all tasks and data entries comply with the company’s IRP (Integrated Resource Planning) system and Management Reporting System, enabling efficient tracking and reporting across all levels. Event Support and Protocol During Bin Qutab Foundation events, coordinate with partners, donors, and supporters to ensure proper protocol and representation. Provide assistance in event logistics, managing invitations, and ensuring all guests receive adequate support and attention. Any other assignment from time to time given by the Management Whether office work or field work.