Fill JOB Application Form and send to respective Branch Office
Job Description:
Bin Qutab Foundation is seeking dynamic individuals for the position of Manager Events in Islamabad, Lahore, and Karachi. Candidates must have excellent organizational, communication, and leadership skills to plan and execute impactful events. A degree in Event Management, Marketing, or a related field is preferred, with relevant experience in managing large-scale events. Objective: The Event Manager will lead the planning, coordination, and execution of high-profile events for the Bin Qutab Foundation (BQF). These include conferences, seminars, symposiums, roundtables, exhibitions, product launches, fundraisers, and community programs. The role requires ensuring the successful delivery of each event, aligning with the Foundation’s mission to impact health, education, and livelihoods.
Bachelor’s degree in Event Management, Marketing, Communications, or related field.
Minimum 5 years of experience managing large-scale events, including symposiums, exhibitions, and roundtables.
Proven ability to manage multiple projects simultaneously under tight deadlines.
Strong negotiation, communication, and organizational skills.
Proficiency in event management software and tools.
Willingness to travel extensively between locations.
Interested candidates should email their CVs to Bashir.Malik@binqutabfoundation.org with the subject line “Manager Events and City. Event Manager Location: Islamabad, Lahore, Karachi Reporting To: Founder Chairman/CEO
Key Responsibilities:
1. Event Planning and Conceptualization: Develop event concepts, themes, and formats, including symposiums, roundtables, and exhibitions. Conduct research to identify event opportunities aligned with the Foundation’s objectives. Create detailed event proposals, including budgets, timelines, themes, and logistics plans. Secure approvals for event concepts and budgets from senior management.
2. Stakeholder Engagement: Liaise with sponsors, partners, government officials, NGOs, corporate leaders, and media to ensure stakeholder buy-in. Build relationships with vendors, suppliers, venue managers, and contractors. Manage sponsorship proposals and agreements, ensuring alignment with event goals. Coordinate with subject matter experts and panelists for symposiums and roundtables.
3. Vendor and Exhibition Management: Identify, evaluate, and negotiate with vendors to provide high-quality services. Oversee vendor contracts, ensuring timely and efficient service delivery. Plan and manage exhibitions, including booth allocation, vendor displays, and attendee engagement strategies. Ensure smooth operations of vendor and exhibitor setups during events.
4. Budget Management: Prepare and manage event budgets, ensuring cost efficiency. Monitor expenditures and report on financial performance. Negotiate vendor contracts to optimize costs without compromising quality.
5. Logistics Coordination: Select and book event venues, ensuring compliance with health, safety, and legal regulations. Arrange event infrastructure, including staging, lighting, audio-visuals, seating, and decorations. Coordinate catering, transportation, and accommodation for participants, speakers, and VIPs.
6. Marketing and Promotion: Collaborate with the marketing team to create event-specific promotional campaigns. Oversee the design and production of event materials, including brochures, banners, invitations, and digital assets. Ensure consistent branding and messaging across all communication platforms.
7. Team Leadership: Recruit, train, and supervise event staff, including volunteers. Delegate tasks effectively and ensure timely completion of activities. Conduct pre-event briefings and provide clear instructions to team members.
8. Program Execution: Manage event schedules and ensure adherence to timelines. Oversee on-site activities, including registration, ushering, vendor/exhibitor coordination, and technical setups. Act as the main point of contact for stakeholders during the event. Facilitate symposium and roundtable discussions by coordinating moderators and managing sessions.
9. Crisis Management: Identify potential risks and develop contingency plans. Resolve on-site issues promptly to minimize disruptions. Ensure safety and security measures are in place for attendees.
10. Post-Event Activities: Conduct debrief meetings to evaluate event outcomes. Analyze feedback from participants, stakeholders, and team members. Prepare and submit comprehensive post-event reports, including financial reconciliations and lessons learned. Key Deliverables: 1. Event Strategy: Documented plan outlining objectives, budgets, timelines, and formats (e.g., symposiums, roundtables, and exhibitions) for each event. 2. Stakeholder Engagement: Secured sponsorships, partnerships, and active participation from key players. 3. Vendor Management: Successfully onboarded and coordinated vendors to meet event requirements. 4. Exhibition Success: Effectively organized exhibitions with engaging vendor participation. 5. Flawless Execution: Seamless delivery of events that meet or exceed stakeholder expectations. 6. Budget Compliance: Events delivered within approved budgets. 7. Post-Event Reporting: Detailed reports highlighting successes, challenges, and future recommendations. Competencies: 1. Leadership and team management. 2. Vendor and exhibition management. 3. Budgeting and financial acumen. 4. Creativity and attention to detail. 5. Strong interpersonal and networking abilities. 6. Problem-solving and adaptability.